Lease Administrator
TPS Corporate Office
Tarragon Property Services is recognized as one of the leaders in managing industrial, retail and multifamily properties in the Pacific Northwest. Tarragon Property Services is a locally owned property management company with more than 35 years of experience. Through our affiliated companies, our ownership develops the properties we manage, which supports our long-term investment in the communities where our valued tenants choose to operate their business. We strive to build lasting value and relationships in real estate for generations.
The Commercial Lease Administrator will help manage commercial lease data ensuring that Property Managers have access to up to date and accurate information at all times.
Essential Job Functions:
- Review of industrial, retail and office lease related documentation (new leases, amendments, terminations, assignments, subleases, etc.) to create lease abstracts for all existing and future leases.
- Uploading leases and related documents into Yardi commercial property management software.
- Perform continual lease audits, to ensure the integrity of lease data and critical financial information maintained in Yardi.
- Oversee the creation and organization of digital and physical lease files together with the Records Department and Property Managers; ensure all tenant information and insurance certificates are current and accurate.
- Prepare and distribute critical date reports (delivery of possession, rent commencement date, lease maturity, option terms, etc.); maintain tickler system for tracking important dates and tasks.
- Update and monitor properties’ rent rolls including square footage, base rent, NNN payments, etc.
- Assists Property Managers with preparation and distribution of periodic and ad hoc reports in a timely, accurate manner.
- Helps resolve critical issues by researching and gathering information about payment transactions, lease terms and other relevant items as requested.
- Collaborate with other departments to review and interpret lease language.
- Assist with the creation of official notice letters to communicate important dates and defaults to tenants including as requested by Property Managers.
- Assist Leasing Manager and Property Managers with forecasting commercial leasing activity for annual budgeting efforts.
- Review of industrial, retail and office lease related documentation (new leases, amendments, terminations, assignments, subleases, etc.) to create lease abstracts for all existing and future leases.
- Uploading leases and related documents into Yardi commercial property management software.
- Perform continual lease audits, to ensure the integrity of lease data and critical financial information maintained in Yardi.
- Oversee the creation and organization of digital and physical lease files together with the Records Department and Property Managers; ensure all tenant information and insurance certificates are current and accurate.
- Prepare and distribute critical date reports (delivery of possession, rent commencement date, lease maturity, option terms, etc.); maintain tickler system for tracking important dates and tasks.
- Update and monitor properties’ rent rolls including square footage, base rent, NNN payments, etc.
- Assists Property Managers with preparation and distribution of periodic and ad hoc reports in a timely, accurate manner.
- Helps resolve critical issues by researching and gathering information about payment transactions, lease terms and other relevant items as requested.
- Collaborate with other departments to review and interpret lease language.
- Assist with the creation of official notice letters to communicate important dates and defaults to tenants including as requested by Property Managers.
- Assist Leasing Manager and Property Managers with forecasting commercial leasing activity for annual budgeting efforts.
- 5+ years commercial lease administration experience (portfolio to include industrial, retail and/or office properties).
- Proficiency in MS Office; experience with Yardi Voyager strongly preferred.
- Demonstrated ability to read, understand and abstract leases and contracts.
- Demonstrated understanding of commercial rent rolls and tenant ledgers.
- Knowledge of property management processes and procedures.
- Excellent written and verbal communication skills.
- Excellent organizational skills, attention to detail, and ability to be self-directed.
- Must be pro-active and results oriented with a professional appearance and attitude.
Why Work for TPS?
- Health Insurance including Dental & Vision Insurance + FSA
- 401(k) Retirement Plan with Company Match
- Life Insurance
- Long-term Disability Insurance
- Paid Time Off and Holidays
- Support employee development and professional organizational memberships
- We encourage career growth
Tarragon Property Services will require all employees to be vaccinated against COVID-19. This requirement extends to all exempt and nonexempt employees. Proof of full COVID-19 vaccination by time of hire is a condition of employment – not a condition of applying or interviewing for jobs with TPS.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.